Question 1

What is GetClearSafe?

Accepted Answer

GetClearSafe is a complete health and safety management platform built specifically for UK businesses. It combines AI-powered risk assessments, incident reporting, safety asset management, and compliance tracking in one place — so you can meet your legal obligations without needing to be an H&S expert.

Question 2

Do I need any H&S experience to use it?

Accepted Answer

Not at all. GetClearSafe is designed for the responsible person — whether that’s the business owner, operations manager, or HR lead. Felix, our built-in AI consultant, guides you through every step in plain English. You don’t need to know the legislation; Felix knows it for you.

Question 3

How does Felix know about my industry?

Accepted Answer

When you create your account, you select your industry and describe your activities. Felix draws on UK HSE guidance across dozens of sectors and instantly understands which regulations, hazards, and control measures apply to your specific business.

Question 4

How long does setup take?

Accepted Answer

Most businesses are generating their first risk assessment within 10 minutes of signing up. Create your account, tell Felix about your workplace, and he starts building your compliance foundation immediately.

Question 5

Are the risk assessments legally compliant?

Accepted Answer

Yes. All risk assessments follow the HSE’s 5-step approach and are aligned to the Management of Health and Safety at Work Regulations 1999. They include hazard identification with legislation references, risk ratings, control measures following the HSE hierarchy of controls, and review schedules. Every signed document includes a liability disclaimer — the responsible person signs, not GetClearSafe.

Question 6

What assessment types are available?

Accepted Answer

GetClearSafe supports 8 risk assessment types (General H&S, COSHH, Manual Handling, Working at Height, DSE, Machinery & Equipment, Lone Working, plus custom “Other”) and a dedicated Fire Risk Assessment module with its own specialist workflow. Each type includes legislation-specific guidance (COSHH Regs 2002, WAH Regs 2005, PUWER 1998, RR(FS)O 2005, and more).

Question 7

What is RIDDOR and does GetClearSafe handle it?

Accepted Answer

RIDDOR 2013 requires employers to report certain workplace incidents to the HSE. Most SMEs don’t know when this obligation applies. GetClearSafe automatically checks every incident and near miss against RIDDOR 2013 — including dangerous occurrences under Schedule 2 — and tells you exactly whether reporting is required and why.

Question 8

Can I upload my existing risk assessments?

Accepted Answer

Yes. Upload your existing documents in PDF or Word format. Felix analyses them against current UK legislation, identifies gaps, and generates an improved, legislation-compliant version that’s ready to sign off.

Question 9

What does the audit trail cover?

Accepted Answer

Every action across every module is logged in a non-deletable audit trail — assessments created, edited, signed off, versioned, incidents reported, investigations updated, assets tested. The full audit log is searchable, filterable by module, and exportable as a branded PDF report. Invaluable for HSE inspections, insurance audits, and legal defence.

Question 10

Can I add team members?

Accepted Answer

Yes. You can invite team members based on your plan: Starter (3 members), Professional (10 members), Business (20 members). All team members have secure access to your company’s compliance data.

Question 11

Do prices include VAT?

Accepted Answer

All prices shown are the total amount payable. ClearSafe Ltd is not currently registered for VAT, so no VAT applies to your subscription. Should we become VAT registered in future, existing customers will receive at least 30 days’ notice before any pricing changes take effect.

Question 12

How do I cancel?

Accepted Answer

Cancel any time from Settings → Billing in your dashboard. No exit fees, no long-term contracts. Your access continues until the end of your current billing period.

Question 13

Is my data secure and backed up?

Accepted Answer

Yes. All data is encrypted in transit and at rest, hosted on UK servers (Supabase EU-West-2, London region), and fully GDPR compliant. Automatic daily backups are standard. You can export your data at any time. We never sell your data or use it for advertising.

Question 14

Is GetClearSafe UK GDPR compliant?

Accepted Answer

Yes. GetClearSafe is fully compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. ClearSafe Ltd is registered with the Information Commissioner’s Office (ICO) under registration number ZC107875. Our full Privacy Policy is at /privacy and our Data Processing Agreement is at /dpa.

Question 15

Where is my data stored?

Accepted Answer

Your core compliance data — risk assessments, incidents, assets, photos, audit logs — is stored on UK servers (Supabase EU-West-2, London region). Some authentication and operational data is processed by US-based sub-processors (Clerk for sign-in, Stripe for billing, Anthropic for AI, Resend for email, Vercel for hosting) under Standard Contractual Clauses with the UK Addendum, as approved by the ICO under UK GDPR Article 46(2)(c).

Question 16

Is my data used to train AI models?

Accepted Answer

No. When AI features (Felix, severity suggestions, RIDDOR checks, document generation) process your data via Anthropic’s Claude API, the data is not used to train Anthropic’s models. Anthropic retains API inputs for up to 30 days for abuse prevention only, then deletes them.

Question 17

What personal data do you collect in incident reports?

Accepted Answer

For incident reports, we store the people-related fields (persons involved, witnesses) only in your private database — they are never sent to AI processing. Only the incident description, injury type, hazard type, and severity are transmitted to Anthropic for AI-assisted severity and RIDDOR analysis. The incident form also reminds you to describe events without including names — refer to people by role instead (e.g., “a warehouse operative” rather than “John Smith”).

Question 18

Who has access to my data?

Accepted Answer

Only members of your organisation that you have explicitly invited can access your compliance data. ClearSafe Ltd staff do not access your data except as strictly necessary for technical support, and only with your authorisation. Your data is never shared with third parties for marketing or any purpose unrelated to providing the service. Sub-processors (Anthropic, Supabase, Clerk, Stripe, Resend, Vercel) process specific data types under written data processing agreements — the full list is in Section 7 of our Privacy Policy at /privacy.

Question 19

What happens to my data if I cancel?

Accepted Answer

You can export all your data from the dashboard before cancelling. After your billing period ends, your data is preserved for 90 days in case you wish to reactivate. After 90 days, your account and personal data are permanently deleted from our active systems. Some records may be retained longer where required by law (e.g., financial records under HMRC rules, or compliance records under the Limitation Act 1980 — typically 6 years). Full retention details are in Section 9 of our Privacy Policy at /privacy.

Question 20

Do you have a Data Processing Agreement (DPA)?

Accepted Answer

Yes. Our DPA is published at /dpa. Under UK GDPR Article 28, ClearSafe Ltd acts as a data processor for your organisation’s compliance data, and your business remains the data controller. The DPA forms part of our standard terms — no separate signature is required for most customers, though we can countersign your own DPA on request for Business and Enterprise plans.

Question 21

How do you protect my data?

Accepted Answer

All data is encrypted in transit (TLS 1.3) and at rest (AES-256). We use multi-factor authentication for our infrastructure, role-based access controls, automatic daily backups, and regular security reviews. Authentication is handled by Clerk, payments by Stripe (PCI-DSS Level 1 certified), and database hosting by Supabase on AWS infrastructure with industry-leading physical security at AWS data centres.

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Data Protection & Privacy